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Frequently Asked Questions: NAEP 2023

If you have any questions that aren't already answered below, please reach out to the NAEP office at [email protected] or at (206) 209-5286.

Make sure to also read through our 2023 in-person event policies as it pertains to the ongoing COVID-19 pandemic.

Registration

When will registration open/close?

Conference registration will open in January and remain open until April 28, 2023. You should also keep the following dates in mind, as they will affect the price of registration:

Early bird rates end | March 10, 2023 (You save $50)
Regular rates end | April 14, 2023
Late Registration ends | April 28, 2023 

Do I need to be a member of NAEP or an AEP Chapter to register for the conference?

Nope! You don't have to be an NAEP member to register and all are welcome! That said, NAEP members will  receive significant discounts on their conference registration fees. Chapter only members will not receive NAEP member discounts for registration. 

Wou Member of NAEP? Join Today! 

What is the registration cost?

NAEP member and non-member types each have different registration rates, which you can see in detail on our registration page.

Do I have to pay up front or can I pay later?

You can choose when you pay! You have the option to pay upon completing your registration using a credit card, though if you would prefer to pay later or someone else will be paying your registration fee, simply select the "Invoice Me" option at checkout. This will email you an invoice that you can use to pay later, or forward to your employer and/or finance team to complete.

All registration fees must be paid prior to the event. Invoicing will not be available after April 14, 2023 to ensure timely payment for late registrations.

I am a Government Employee and my employer needs to approve my attendance before I can register. Can you send me an invoice? 

If your employer must approve your attendance before paying for your registration, you can submit the registration form as a temporary RSVP and select, "Invoice Me" on the payment page to produce an open invoice. Our registration system will send you auto-reminders about your open invoice but you are not committeed to attend until approval.

All registration fees must be paid prior to the event. Invoicing may be turned off closer to the event date to ensure timely payment for late registrations so make your request early.

Can I register multiple people?

No. Each attendee must register individually in order to agree to the event policies.

I am the credit/purchase cardholder for my organization...can I register our employees?

No. Each attendee must register individually in order to agree to the event policies. But, they can chose to be invoiced for the registration fee so that the cardholder can pay later. They will receive an invoice with a click-to-pay link that they can forward to you, or you can call our office to do a payment over the phone.

Can I register someone else using my NAEP Profile?

No! If you register another person using your own NAEP profile, you will be overriding your own membership information, including your username, contact name, and all personal information. If you want to register someone else on their behalf, you will need to create a new profile for them. 

What is the cancellation policy?

All cancellations must be submitted to NAEP in writing. Cancellations received by April 14, 2023 will be refunded less a $25 processing fee. Cancellations received after April 14, 2023 will receive no refund. With prior notification, you may substitute a different name for your registration at no cost.

All cancelation/substitution requests must be made in writing via email at [email protected]

NAEP 2023 Conference & Training Symposium Questions

What days/times are the sessions?

Session will run from Monday, May 8, through Thursday, May 10, 2023. Session times will be listed on the website in Mountain time since the conference will be held in Arizona. The sessions and schedule are both subject to change without notice.

In what format will the sessions be presented?

Sessions will be held as lectures, workshops, panels, and more! Further details about each individual session will be available on the website schedule.

Will there be any tours or socials this year?

Yes! We are excited to bring back all your favorite in-person networking events. More information regarding tours, socials, and subsequent sign-ups are available on the registration page! 

Oh, and did you know you can bring a guest? Additional and guest tickets for social events are available for purchase in the conference registration form.

Will sessions be recorded or available to live stream?

No. NAEP 2023 is exclusively an in-person event. Sessions will not be recorded or available virtually.

Will I be able to move from session to session during the conference?

Of course! You have full freedom to pop in and out of sessions as you please.

Will the NEPA Workshop cost extra to attend?

Yes. The NEPA Workshops are $350 for general admission and $300 for government employees. You can add the workshop to your total conference experience when you complete your registration form. 

Can I receive CEs for this conference?

All NAEP events are registered for AICP credits. The schedule will be submitted for review shortly after the conference to determine the number of AICP credits it qualifies for. 

What kind of COVID-19 guidelines will NAEP be following?

NAEP will be following all current CDC guidelines for large gatherings. All attendees and guests will be subject to all venue rules and regulations in place at the time of the conference. By registering for any NAEP in-person events, you are agreeing to abide by all safety protocols set forth by the meeting organizers. If you are found to be in violation of the guidelines and NAEP feels your behavior is putting other attendees at risk, you may be asked to leave. If you are asked to leave, NAEP reserves the right to determine your eligibility for a refund. We appreciate your compliance with this policy to ensure the safety of all NAEP guests at in-person events.

Safety policies and procedures are subject to change dependent upon venue and state regulations. Any additional changes will be listed on this page.

What happens if I test positive for COVID-19 after the conference?

If you do test positive for any strain the COVID-19 virus within 14 days of attending an NAEP hosted event, please call or email the NAEP Office at 206-209-5286 or [email protected]. NAEP will keep attendees informed if a potential exposure has been had at a NAEP hosted event. We encourage you to download a COVID-19 exposure tracing app to help you gain the fastest information of potential exposures.

Assumption of Risk: The novel coronavirus, COVID-19, has been declared a worldwide pandemic by the World Health Organization. COVID-19 is reported to be extremely contagious. The state of medical knowledge continues to evolve, but the virus is believed to spread through airborne particles, person-to-person contact, and contact with contaminated surfaces and objects. People can be infected and show no symptoms and therefore spread the disease. To date, there is no known treatment or cure for COVID-19. Evidence has shown that COVID-19 can cause serious and potentially life-threatening illness and even death.

By registering for this event you understand that NAEP cannot prevent me from becoming exposed to, contracting, or spreading COVID-19 while attending this course. I understand that by choosing to attend this course, I may be exposing myself to and/or increasing my risk of contracting or spreading COVID-19.