Sponsorship and Exhibitor Information for 2018 NAEP Annual Conference

TO SPONSOR THE NAEP 2018 ANNUAL CONFERENCE- DOWNLOAD AND FILL OUT THE SPONSORSHIP FORM HERE OR SUBMIT ONLINE!

Autumn 2017

Dear Sponsors and Exhibitors:

The National Association of Environmental Professionals (NAEP) and its Northwest chapter (NWAEP) cordially invite you to participate and exhibit at the NAEP 43rd Annual Conference being held March 11–14, 2018, in Tacoma, Washington. The conference will take place at the Greater Tacoma Convention and Trade Center, and a block of conference-rated sleeping rooms has been reserved at Hotel Murano. Given the desirable location between Portland and Seattle and success of prior conferences, approximately 400 environmental professionals are expected to participate. Sponsors and exhibitors will enjoy excellent exposure and networking opportunities to showcase products and services.

The exhibit hall will open formally on Sunday evening, March 11, with the Opening Networking Reception, to which all conference participants are invited. Exhibit booth and table-top setup is scheduled for Sunday afternoon. Exhibitors will be provided with an eight-by-ten pipe-and-draped booth, a table, two chairs, a wastebasket, and a company ID sign. A general services contractor (decorator) will be available to assist with any freight or additional furniture needs. Exhibits will close Wednesday afternoon, March 14.

The top four sponsor tiers (Mount Rainier, Mount Adams, Mount Hood, and Mount Baker) will receive at least one (1) complimentary full conference registration. Please see the accompanying paperwork for the tiers of sponsorship and other benefits available to sponsors. Single table-top exhibitors will receive a one-day registration to attend the conference on one of the three days. Additional registrations, of course, can be purchased at the regular conference rates.

As in past years, NAEP is offering the option of reserving a booth or table-top space only. Please see the second page of the accompanying Sponsor Levels for detailed information concerning this option. Advertising space in the final program is also available if you wish to place an ad. Pricing for advertising options in the final program is also indicated on the second page of the attachment.
Please note that several of the sponsorship levels receive a complimentary advertisement as a benefit.

Pages four and five of this document offer you the opportunity to reserve your space. Electronic sponsorship/exhibitor registration is available on the NAEP website.

We look forward to welcoming you to the NAEP 43rd Annual Conference in Tacoma.

Josh Jensen                                  Marie C. Campbell
2018 Conference Local Chair       President, NAEP

NAEP 2018 CONFERENCE SPONSOR LEVELS 

 

MOUNT RAINIER SPONSOR $10,000+

•             Onsite private reception with the NAEP president and members of the executive committee for your employees – sponsored by NAEP

•             Your logo on the NAEP website plus link to your website

•             Exclusive recognition (OR) five minutes to discuss your company as a major sponsor at your choice of Welcome Reception, Opening Session, or Keynote Event

•             Recognition on the conference app, final program and conference signage

•             Sponsorship of a breakout room with in-room recognition and a literature display table

•             Exhibit booth

•             Four (4) full conference registrations

•             Full-page advertisement on the back cover or inside front cover of the final program

•             Pre- and post-conference attendee lists (excluding opt-outs)

 

MOUNT ADAMS SPONSOR $7,500

•             Your logo on the NAEP website plus link to your website

•             Recognition as a major sponsor at your choice of Welcome Reception or Keynote Luncheon

•             Recognition on the conference app, final program and conference signage

•             Sponsorship of a breakout room with in-room recognition and a literature display table

•             Exhibit booth

•             Three (3) full conference registrations

•             Full-page advertisement in the final program

•             Pre- and post-conference attendee lists (excluding opt-outs)

 

MOUNT HOOD SPONSOR $5,000

•             Your logo on the NAEP website plus link to your website

•             Recognition on the conference app, final program and conference signage

•             Sponsorship of a breakout room with in-room recognition and a literature display table

•             Exhibit booth

•             Two (2) full conference registrations

•             One-half page advertisement in the final program

•             Pre- and post-conference attendee lists (excluding opt-outs)

 

MOUNT BAKER SPONSOR $2,500

•             Your logo on the NAEP website plus link to your website

•             Recognition on the conference app, final program and conference signage

•             One (1) table-top space

•             One (1) full conference registration

•             One-quarter page advertisement in the final program

•             Pre- and post-conference attendee lists (excluding opt-outs)

 

GLACIER PEAK SPONSOR $1,500

•             Your logo on the NAEP website plus link to your website

•             Recognition on the conference app, final program and conference signage

•             One (1) business-card size advertisement in the final program

•             Pre- and post-conference attendee lists (excluding opt-outs)

 

MOUNT JEFFERSON SPONSOR $750

•             Your logo on the NAEP website plus link to your website

•             Recognition as a sponsor in the final program

•             Pre- and post-conference attendee lists (excluding opt-outs)

 

THREE SISTERS SPONSOR $250

•             Thank you for your support!

•             Your name or logo on the NAEP website plus link to your website

 

EXHIBIT BOOTH – BOOTH ONLY WITHOUT SPONSORSHIP $1,800

•             Booth: Eight-feet x ten-feet

•             Your logo on the NAEP website plus link to your website

•             Recognition on the conference app, final program and conference signage

•             One (1) full conference registration

•             Pre- and post-conference attendee lists (excluding opt-outs)

 

TABLE TOP – TABLE TOP ONLY WITHOUT SPONSORSHIP $ 1,250

•             Tabletop: Six-feet x 30 inches

•             Your logo on the NAEP website plus link to your website

•             Recognition on the conference app, final program and conference signage

•             One (1) DAY registration (You will be asked to specify which day.)

•             Pre- and post-conference attendee lists (excluding opt-outs)

 

ADVERTISEMENTS – Specifications and fees:

 

•             Full page              (7.25 wide x 10 high)        $1,600

•             Half page             (7.25 wide x 4.75 high)      $  850

•             Quarter page     (3.375 wide x 4.75 high)      $  500

•             Business card     (3.375 wide x 2.125 high)  $  250

•             Only digital files will be accepted.

•             Black and white or grayscale JPEG 600 resolution at 100% size or high-resolution PDF

•             Files MUST be smaller than 4 MB.

 

AD SUBMISSION DEADLINE: JANUARY 19, 2018

  

PLEASE NOTE THAT ALL SPONSORSHIP, EXHIBIT AND TABLE TOP COMPLETED FORMS AND PAYMENT MUST BE RECEIVED PRIOR TO THE FOLLOWING DATES:

 

FOR INSERTION INTO THE ADVANCE PROGRAM:  NOVEMBER 10, 2017 FOR INSERTION INTO THE FINAL PROGRAM:  JANUARY 19, 2018

 

Call Ann Mitchell, NAEP conference and exhibit manager, at 856-793-0782 for further information. Email: amitchell@ahint.com

GREATER TACOMA CONVENTION AND TRADE CENTER
The NAEP 2018 Annual Conference will take place at the Greater Tacoma Convention and Trade Center.
NAEP has contracted for the entire third floor of the Center, allowing all activities to be located on one floor and within easy walking distance of one another.  Attendees and exhibitors will find the location very user-friendly with floor-to-ceiling windows on both the meeting room side and the ballroom side of the floor.
Once a floor plan of the exhibit space has been drawn by the general services contractor and approved by the Tacoma fire marshal, a subsequent mailing will be sent to you for your review.
We look forward to welcoming you to Tacoma.